4. Stakeholder review of the draft and finalising plan.

Stage 4: Stakeholder review and finalise plan including capacity development objectives; priority actions; responsibilities; work plan; budget; and monitoring plan.

The draft plan provides the basis for review by all stakeholders identified in Stage 1. The aim here is to ensure country ownership and clear leadership of the capacity development process; crucial to the implementation of capacity development plans. At this stage stakeholders should review, prioritise and add detail to the suggested interventions, which will enable relevant timelines, and a detailed budget to be agreed to address capacity needs defined through the assessment. The final plan also agrees the capacity objectives and indicators to measure progress in developing capacities.

Activities

  1. Assessment verification verify the assessment results, and the proposed activities based on those results, with appropriate stakeholders and partners to critically review recommendations.
  2. Prioritise and schedule interventions prioritise capacity development objectives and underlying interventions, identify dependencies and relationships, schedule interventions along a timeline, and group interventions into a schedule of stages (quarterly, semi-annually, annually etc).
  3. Finalise the budget based on the revised and prioritised interventions.
  4. Agree the indicators and how these will be measured.
  5. Draft the capacity development plan report document the elements of the plan, including objectives, indicators, interventions, scheduling, budgets and proposed funding sources.

Key Considerations

The following points should be considered when defining a capacity development plan and budget.

  • Implementation a plan is only of use if it is implemented; and an important consideration of capacity development planning is to ensure on-going ownership and responsibility to move the plan from the assessment and planning stage to implementation.
  • Considering change proponents and resisters in defining a plan of change for any organisation, there will be supporters and adversaries; the objective should be to engage both parties in a joint effort to agree on prioritised activities.
  • Define realistic schedules and timelines consideration should be given to the time required to review and approve the capacity development plan, both by partners and the Global Fund.  In addition, the scheduling of funding for the plan may take considerable time, and for Global Fund financing, will need to sync with the timing of grant funding.  This can impact the start of capacity development implementation by six months to a year after the completion of a capacity development plan.